Sending an Email to Confirm an Interview

Sending an Email to Confirm an vorstellungsgesprchSending an Email to Confirm an InterviewCongratulations You scored that bewerbungseinstellungsgesprch. What should you do next? Its a good idea to accept and confirm the interview with an schmelzglas, even if you have spoken to the hiring manager or human resources representative on the phone. That way, you can be certain that you have all the details correct, you know where youre going, when you should be there, and who you will be meeting with (and you will have a record of your appointment). Aconfirmingemail is also a good opportunity to ask logistical questions(e.g. where is the office located, who exactly will you be speaking with during the interview, do you need to bring anything specific) or to ask any other questions you may have. A confirmation email also serves as a reminder to you and the hiring manager and is an excellent opportunity to reiterate your interest in the position. Read below for more information on sending an interview acceptance email, and review examples of emails in which the writersaccept andconfirm a job interview. The first letter is a simple confirmation, and the second example letter asks for clarification on some interview details. The second example also reiterates the job candidates interest in the job. When to Send the Email Ideally, youll send this email soon after the notice (often a phone call, or perhaps an email) of the interview. Heres one exception to sending an interview acceptance email When you receive notice of an interview,hiring managers may mention that they plan to send a confirmation email to you. There is no need for you to send an email if the hiring manager plans to do so. Interview Acceptance EmailTemplate Here are some guidelinestokeepinmind for what to include as you are writing your interview confirmation email Subject LineInclude the job title and your name in the email subject line Interview Confirmation Job Title - Your Name ExpandRemember, the hiring manager may be setting up several interviews including your name makes it easier for him or her to keep emails sorted. Its also helpful incase your email is forwarded to other interviewers. Why Youre WritingLead off the email with the reason youre writing. You can start by saying Thank you for the opportunity... or Im writing to confirm the interview details... Thank YouBe sure to thank the emails recipient for the opportunity to interview. Ask What You Should BringYou should always bring several copies of your resume to your interview. However, some companies may want other documents - social security card, portfolio of work, etc. - on hand during the interview. Others may want you to send a sample of work prior to the meeting. In your email, you can ask if there is anything that you should bring on the interview or if there is any information you can share prior to the interview. Include Your Contact InformationEven though the hiring manager has your contact informati on, make it easy for them to follow-up, if they need to, by including the details in your email signature. Proofread the Message.Even though this is a simple confirmation of an interview, carefully proofread the message before you click send. All your job search correspondence reflects your professional communication skills, and typos or grammatical errors will be noticed. Send a Copy to YourselfIts always a good idea to copy yourself on the message. That way, youll have a copy in your inbox, and you wont have to search for the message to review the details prior to the interview. Tips for Formatting Your Message Read theseguidelines for sending professional email messagesif you need help formatting your message before you send it. Sample Interview Confirmation Letters Below,review a sample email message accepting an interview and confirming the time of the appointment, as well as an example that asks for confirmation of the interview location. Both letters offer to provide any additional information the employer may need. Letter Accepting an Interview Invitation Example SubjectInterview Confirmation Account Analyst Position- Sara PottsDear Mr. Gunn,Thank you very much for the invitation to interview for the Account Analyst position. I appreciate the opportunity, and I look forward to meeting with Edie Wilson on June 30th at 9 AM in your Quincy office.If I can provide you with any further information prior to the interview, please let me know.Best Regards,Sara Pottssara.b.pottsgmail.com555-123-1234 ExpandLetter Accepting an Interview Invitation and Asking Questions Example SubjectInterview Confirmation - Bob SteenbergDear Ms. Morrison,It was great speaking with you on the phone earlier today. Thank you very much for the invitation to interview for the Editorial Coordinator position at ABC Company. Im very much looking forward to our conversation, scheduled forMay 6, at 3 PM.When you have a moment, can you confirm that this interview will take place at the downtown location of ABC Company?I believe that my editorial experience in the technical publishing field makes me an ideal candidate for the position. I look forward to sharing my passion for and skills in editorial work with you.If I can provide you with any further information prior to the interview, please let me know.Sincerely,Bob Steenbergbobsgmail.com555-123-1234 ExpandThe Bottom Line When to Confirm the Details Sending an email to confirm the interview will ensure you have the correct date, time, and location.When Not to Send a Confirmation If you get a confirmation email or call from the hiring manager, youre set.If You Have Questions Its appropriate to use your email to ask questions you may have about the interview process.